01/04/2025
Scheduling and administration Professional
About the business
Swan Traffic Management (Karratha) delivers quality traffic management services to government, mining companies and other civil construction companies. With an experienced team of qualified traffic control specialists we are dedicated to providing our clients with reliable, safe and efficient traffic control solutions statewide.
About the Karratha Based role
We are seeking an intuitive, dynamic, and experienced administration professional to work closely with the Administration and Systems Manager and operational staff in the daily running of the office to support our team and deliver exceptional services to clients. The successful applicant will have the ability to provide effective and efficient administrative support relating to (but not confined to) personnel onboarding, records management, purchasing and general administrative services. Effectively working as part of a team is key to a smooth-running office and happy client
The Scheduling and Administration Professional will be expected to:
Manage our Microsoft Excel spreadsheet with crew allocations and accommodation for around 50 personal
Co-ordinate rosters, travel and accommodation and last minute changes
Weekly scheduling meetings with client and Management
Communicate with Supervisors and outher staff will Personal allocation of works
Communicate with employees to conform flights and accommodation is meet
Onboard employees in accorrdance with Swan requirements
Onboard and Mobilise employees to RTIO
Ensure all personnel licenses and tickets remain current
Data entry in Integrated Management System of Safety and Quality records
Manage daily paperwork through the company's Traffio job management stystem
Be available for occasional work out of hours (for example, last minute flight changes)
Maintain fitness for work. Swan has a Zero Drugs and Alcohol policy
Experience with large mining company onboarding and mobilisation processes highly desirable
Excellent computer skills with high focus on Excel spreadsheets
Willingness to learn
Ability to work unsupervised and maintain motivation
Email Resume to: [email protected]
