24/08/2026
WE’RE LOOKING FOR AN ADMINISTRATION / SECRETARY / PA
GMP General Maintenance Ltd
We are looking for an organised and reliable person to join our busy building and maintenance company in an Administration / Secretary / PA role.
This is a varied position and would suit someone who is confident dealing with clients, good with paperwork and computers, and able to keep on top of multiple jobs at the same time.
Main Duties
* Speaking with clients by telephone and email
* Receiving new jobs and keeping clients updated on progress
* General office administration and secretarial duties
* Preparing and sending invoices
* Keeping track of outstanding invoices and payments
* Recording supplier and subcontractor invoices
* Liaising with our accountant and ensuring all invoices and paperwork are provided
* Keeping job records and paperwork organised
* Booking appointments and organising diaries
* Filing emails, documents, photographs and job information
* Assisting the Director with day-to-day PA and administrative duties
* General basic office duties as required
What We’re Looking For
The successful applicant should be:
* Well organised and able to manage their own workload
* Confident and professional when speaking with clients
* Comfortable using computers, email and Microsoft Office
* Good with figures and basic bookkeeping/invoice administration
* Able to keep accurate records
* Reliable and trustworthy
* Able to work in a busy environment where priorities can change throughout the day
* Previous administration, accounts or construction industry experience would be an advantage, but is not essential
Hours: To be agreed
Salary: Dependent on experience
Location: Portsmouth area
This is a hands-on office role within a busy building and maintenance company, with plenty of variety from day to day.
Interested? Please send your CV and a short introduction to: [email protected]
