02/11/2026
Office Assistant
Collins Excavating and Construction
Position Overview
Collins Excavating and Construction is seeking a detail-oriented and organized Office Assistant to join our team. This role provides essential administrative support to ensure smooth daily operations and exceptional customer service in our dynamic construction environment.
Key Responsibilities
Administrative Support
· Answer and direct phone calls, take messages, and respond to inquiries
· Greet visitors and clients in a professional and welcoming manner
· Manage incoming and outgoing mail and deliveries
· Maintain organized filing systems for project documents, contracts, and records
· Prepare and distribute correspondence, memos, and reports
· Schedule appointments and coordinate meetings
Project & Customer Support
· Assist with project documentation and permit tracking
· Coordinate with project managers, subcontractors, and suppliers
· Support job scheduling and equipment coordination
· Handle customer inquiries and provide project updates
Financial Administration
· Assist with basic bookkeeping tasks and data entry
· Support payroll preparation and employee record keeping
· Assist with insurance claims and documentation
General Office Management
· Maintain office supplies inventory and place orders as needed
· Coordinate office equipment maintenance and repairs
· Support special projects and events as assigned
· Ensure compliance with company policies and procedures
Required Qualifications
· High school diploma or equivalent required
· 2+ years of administrative or office experience preferred
· Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
· Strong written and verbal communication skills
· Excellent organizational and time management abilities
· Attention to detail and accuracy in all tasks
· Professional phone manner and customer service skills
· Ability to multitask and work in a fast-paced environment
Preferred Qualifications
· Experience in construction, contractor, or related industry
· Knowledge of construction terminology and processes
· Familiarity with project management software
· Associate's degree in business administration or related field
What We Offer
· Competitive salary commensurate with experience
· Health insurance benefits
· Paid time off and holidays
· Retirement plan options
· Stable work environment with a growing company
Work Schedule
Hours can be flexible. Monday through Friday, Occasional overtime during busy project periods.
About Collins Excavating & Construction Collins Excavating & Construction is a trusted civil construction company specializing in excavation, site development, utilities, and infrastructure projects. We pride ourselves on delivering quality work while maintaining the highest safety standards and building lasting relationships with our clients and communities.
To Apply: Ready to join our team? Please use this link to fill out an online job application. https://forms.office.com/r/4BLtzUXnst (https://forms.office.com/r/4BLtzUXnst)
Collins Excavating & Construction
