02/10/2021
Dreaming of working at On Point Electric? Nows your Chance
At On Point Electric, We thrive on Innovation. Our world is moving fast, and our team needs to adapt and grow just as quickly. Our Culture is built on our people and is important to our success.
The Ideal person will be Innovative, Bold, Creative, and have a strong passion for helping others. Big personalities are welcome! The Office Manager is a key role within our management team and it's especially important for them to embrace our culture and help promote it within.
We find that Active, Outgoing, Competitive, Entrepreneurial Personalities fit best in our team and play a major role in your success. It's Important to be able to see new systems and processes that will improve efficiency and customer experience.
Hard work will be considered “fun”! At On Point, we embrace a challenge, and it motivates us to overcome our challenges. Growth both personally and professionally is always top of mind here, and as a rapidly growing company, we all work our share of longer days to deliver consistent results to our customers and continue to grow the organization at a rapid pace. We push our team to grow and step out of the comfort zone so work never gets boring!
KEY RESPONSIBILITIES
HUMAN RESOURCES
· Employee on/offboarding, coaching and mentoring Staff.
· Creating employment contracts and new hire packages, organizing training for employees.
· Tracking of safety certifications and apprenticeship information.
· Group Benefits administration through Sunlife.
· Biweekly payroll of hourly and salaried staff through Deluxe Payroll.
· Managing biweekly expense reports and employee allowances.
· COVID-19 protocol management.
EXECUTIVE SUPPORT
· Creating documents, forms, policies, and contracts.
· Calendar management and keeping the CEO on track.
· Ordering of office and cleaning supplies.
· Supervision and scheduling of office assistants.
· Event planning; organizing staff and customer parties.
ACCOUNTS PAYABLE/RECEIVABLE
· Overseeing the accounting email account.
· Open communication with vendors regarding payable schedules.
· Entering Purchase Orders into QuickBooks.
· Receipt of vendor invoices, matching them against purchase orders and entering bills into QuickBooks for payment.
· Processing of payments to vendors via EFT, One-Off Disbursements and E-Transfers.
· Receipt of monthly vendor statements and reconciling them against what has been received.
· Completing vendor credit apps and account set-up.
· Preparing payable reports by job and vendor, communicating payment status with vendors.
· New customer on-boarding and account set-ups.
· Creating invoices and statements in QuickBooks.
· Accepting customer payments via cheque, EFT, e-transfer, credit cards and pre-authorized debits.
· Cashflow Planning.
· Collection calls.
BOOKKEEPING
· Monthly bank account reconciliations.
· Monthly credit card reconciliations.
· Entering recurring transactions in QuickBooks.
· Producing various financial reports from QuickBooks.
· Design of invoices, purchase orders, sales order templates in QuickBooks.
PROJECT ADMINISTRATION
· Communication with General Contractors, Project Managers and Accounts Payable teams.
· Creation of Project Kick-off packages to General Contractors.
· Issuance of Letter of Award and Sub-subcontractor contracts to sub-contractors.
· Familiarity with Canadian Construction Association (CCA) Contracts.
· Familiarity with the Builders Lien Act.
· Monthly Progress billing, Holdback billing and Time and Material billing.
· Tracking of all base contracts, change orders and subcontract revisions for billing.
· Downloading and issuing of WCB Clearance Letters.
· Issuance of Certificate of Insurance (COI’s) to clients.
· Creation of Statutory declarations to be notarized.
· Familiar with construction cost coding systems.
· Preparation of reports on labour and material spend.
· Overseeing project budgets.
· Completion of project closeout audits.
REQUIRED SKILLS
· 3-5 years of office experience, within the construction Industry.
· 3-5 year QuickBooks (Online) bookkeeping experience
· Strong communication and interpersonal skills
· Strong organizational and time management skills
· Proficient in Microsoft Office (Word and Excel)
· Proficient with Google (Gmail, Drive, Admin Accounts)
· Bluebeam Revu experience considered an asset.
· Sitemax and Service Titan Experience considered an asset.
· Panda Doc experience considered an asset.
· Accounting/Business Degree Preferred.
· Drivers Licenses & Vehicle.
YOUR APPLICATION
All interested applicants should apply via email with a cover letter, resume and salary expectations via this job posting.
We would like to thank all applicants for their interest in this position however only those selected for an interview will be contacted for an interview.
INTERVIEW SCHEDULE
· Pre-Screening Interviews Via Zoom – February 12th/15th (30 Minutes long).
