11/04/2025
Job Vacancy - Office Administrator / Coordinator
We are seeking an Administrator for a full time role within a well-established Security and fire alarm company based in Southampton.
You'll be organised and focused on supporting the other team members with estimates, quotations and sales support.
This is a varied role which will involve sales administration, customer liaison, procurement at best value (including pricing comparisons), managing supplier deliveries for just in time installation, goods receipt and compiling job kits.
The ideal candidate will also help to increase sales, through varied channels - including assisting in following up advertising campaigns, social media marketing, emails and blogs. You'll be motivated, enthusiastic and entrepreneurial.
Key Responsibilities:
Flexible and be willing to carry out day to day sales administration tasks as required
Providing a high level of customer satisfaction throughout the design to completion process by acting as the customer contact and providing regular updates.
Quotation follow up
Completion of ongoing ISO9001 requirements
Completion of CHAS requirements
Goods In
Compiling job kits
Compiling O&M manuals and job completion packs
Candidate Musts:
Excellent verbal and written communication skills
Strong administrative skills
Experience of dealing with customers and suppliers both face to face and over the telephone.
Numerical skills
IT skills
Good analytical and decision-making skills
Effective prioritisation and time management skill
Desired Experience:
Administrative experience
Customer service skills
Commercial awareness
A commercial and entrepreneurial mentality
Sales / Marketing
Job Type: Full-time
Experience:
Administration: 2 years (From the electronic security & fire industry)
Job Type: Full time, Monday to Friday, 9am to 5pm.
Pay depending on experience.
Benefits:
Employee discount
Free parking
On-site parking
Schedule: