03/08/2021
*OFFICE CLERK* San Juan, PR
Minimum Requirements
1. Bachelor's degree + 2+ years of office administration responsibilities.
or High School Diploma + 4 years’ experience of office administration responsibilities.
2. Outstanding (verbal and written) communication skills in Spanish and English.
3. Proficient skills the use of Microsoft Office (Word, Excel, and Power Point)
4. Ability to manage confidential information.
5. Demonstrated high level of professional integrity.
6. Willing to work onsite Monday to Friday 8am-5pm.
General Responsibilities
1. Greet on-site visitors, determine nature of business and announce visitors to appropriate personnel.
2. Answer incoming telephone calls, determine purpose of callers and forward calls to appropriate personnel or department. Deliver messages or transfer calls to voicemail when appropriate personnel are unavailable.
3. Receive, sort, and route incoming mail, collect and send outgoing mail and faxes, retrieve and route incoming faxes. Photocopy, and scan documents, as needed.
4. Create correspondence, reports, spreadsheets and other documents, when necessary, maintain databases and send memos and emails. Write clearly and informatively, edit work for spelling and grammar, vary writing style to meet needs and read and interpret written information.
5. Schedule meetings, make travel arrangements, update appointment calendar, and plan various department activities, including the New Hire Orientation.
6. Collect, file, and organize office documents, such as reports and confidential records. Manage digital document filing, including encrypted documents and email correspondence.
7. Assist with office management and organization processes.
8. Order, receive and maintain office supplies and equipment.
9. Transcribe and/or take notes during meetings and prepare minutes, memos and/or agendas.
10. Maintain a positive, helpful, constructive attitude and work relationship with co-workers and Supervisor.
11. Complete any additional duties assigned by Manager or Supervisor, as needed.