10/29/2019
5F is seeking a highly motivated, organized Construction Coordinator to own construction project administration. This Austin-based position will be part of an exciting, fast-moving business, where everyone on the team needs to be entrepreneurial, wear many hats and work effectively in a highly collaborative environment. You are the right person for this job if you have a strong end-user focus and a passion for producing high-quality work. You must demonstrate the ability to efficiently plan and prioritize all deliverables and resources across multiple projects. You will work closely with other stakeholders to make decisions and find solutions quickly and with confidence.
This position will be based in San Marcos, Texas with some travel limited to Central Texas
Duties and Responsibilities:
Actively participates in all aspects of the project-specific safety plan and culture.
Collects, processes, inputs, organizes and files data and documentation from various sources and stakeholders as requested by the project management team and/or as warranted by established business processes, in order to support the administrative, documentation, data, reporting, compliance and
communications needs of projects.
Processes information within specific timeframes in order to maintain efficiency and timeliness of documentation, submissions, communications, and reporting.
Organizes information into standard formats and reports in various systems and locations such as Procore, Dropbox, Google Drive, etc.
Coordinates electronic submission of project documentation. Prepares routine correspondence (such as letters, memos, meeting notes and proposals) and reviews outgoing materials for conformance with best practice standards and formats.
Supports project management during the bidding process, with deliverables such as creating bid invitations, preparing specifications documents, addressing regulatory and compliance requirements and creating, tracking and following up on bid communications.
Supports project management during the award process, with deliverables such as issuing bond memos, setting up subcontractors in project management systems, granting system and website access to stakeholders, preparing and organizing various components of the contracts and processing final contract documentation.
Supports project management with project deliverables, such as managing information on the Procore, Dropbox, Google Drive, etc. and electronically processing various documents (such as submittals, pay applications, bills of sale, compliance documentation, requests for information and change documents).
Tracks and monitors and/or collaborates with project accounting to ensure necessary documentation (such as insurance certifications, bonds, lien waivers, affidavits, etc.) meets compliance requirements before releasing payment to contractors.
Contributes to effective, accurate, organized and timely access to information and communications by all stakeholders throughout the project. Key deliverables include creating and updating contact information and distribution lists, creating agendas and meeting notes, collecting and recording various project and compliance documents (such as insurance certificates, certified payrolls, affidavits, performance and payment bonds, etc.) and generating various reports, memos, and letters.
Processes and distributes incoming communications (e.g., mail, email, fax) in a timely manner and responds to routine requests that do not require the supervisor’s attention.
Provides timely and effective communication via e-mail, telephone, etc. to internal staff and external customers and subcontractors.
Receives and directs incoming telephone calls and visitors.
Provides relief and/or additional administrative support to other functions to help meet business and staffing needs.
Demonstrates a positive and professional attitude, maintaining composure under pressure.
Shares subject matter expertise in order to support teamwork and deliver results.
Demonstrates willingness and ability to work collaboratively and cross-functionally to obtain information or solve problems in support of the team’s goals.
Exercises discretion and integrity with highly confidential and sensitive information.
Demonstrates commitment to the highest standards of customer satisfaction by displaying courtesy and sensitivity and responding promptly to customer needs.
Manages difficult or emotional customer situations promptly and efficiently.
Meets client commitments; recognizes and acts upon service opportunities.
Solicits and applies feedback to improve quality and service.
