09/09/2024
Company: The Martin Company
Role: General Office/Operations Support
Status: Part-time W2
Wage: Flexible/negotiable
Start Date: As soon as possible
Description: We are a family-owned, veteran-operated business since 2015. We completed an acquisition in 2021 and 2022 and we’ve diversified beyond that. Today, we rent rolloff dumpsters, we haul sand & gravel and we do light dirt work projects throughout North Texas and East Texas. We are a small team with a hybrid work environment. Our office is located off Preston Rd (289) in the heart of Prosper TX. Our core businesses are in Whitesboro TX and Mt. Vernon TX. We hire for work ethic and attitude (plus a few specific skills), then we’ll teach you the rest (the industry, the tasks, etc.). We are looking to add the right person to our team that can contribute in the following ways:
Billing
Save the prior day’s activity logs in the right location in MS OneDrive
Enter the prior day’s activities into the MS Excel operational workbook
Create/send daily invoices to customers out of QuickBooks Online (QBO)
Process credit card payments as needed
Office Support (via Email, SMS Texts)
Manage a few shared email inboxes in MS Outlook (professional, timely responses)
Handle/close-out internal requests that come through as emails or texts
Quick-responses to the company’s in-the-field General Manager
Example: please send a W9 to a new customer at some point today
Example: please create/send an invoice to this new customer sometime this morning
Example: please use QBO to process a payment right away and confirm for me that the payment was successful
Light Marketing Support (no special skills required)
Periodic emails to the existing customer base or to previous customers to stir up new activity
Google searches online to find additional industry brokers or prospective customers, followed by an email introduction
Interact with our outsourced digital marketing vendor (receive periodic updates, deliver periodic instructions/requests)
Light Bookkeeping in QBO
Create vendor “bills”
Categorize a portion of the monthly expenses
Periodic “cleanup” projects to keep things tidy
We rely heavily on Microsoft Excel to support daily operations, Microsoft Outlook for emails with customers and vendors, Microsoft OneDrive for saving documents (to the cloud), SMS/texting for internal communications and QuickBooks Online for invoicing our customers, receiving payments and bookkeeping (including payroll).
To start, this role can be a part-time W2 employee paid on an hourly basis (with the possibility of moving to full-time or salary as the company continues its growth). The company plans to introduce a standard benefits package upon achieving certain growth targets at some point in the future.
Our interviewing process will include trading a few text messages, exchanging a few emails, a phone call and an in-person meeting at our Prosper office to get to know each other and walk through some Excel spreadsheets together. This might sound exhausting, but it will be fairly casual and enjoyable. We want you to make sure you like us and would enjoy working with us. . . and vice versa.
If you think this sounds like it might be a good fit for you, we’d love to hear from you. Call or text GM @ 972.998.1717.
We look forward to meeting you!
