08/27/2026
We're hiring for an Administrative Assistant. Located in Fife Lake. Clean and sober workforce, including from ma*****na. If you are motivated and want to learn the business side of construction, or you want to be a part of something bigger than yourself, please contact us with your resume at [email protected]
Our goal is to build into the community with creating economic housing, paying a livable wage, and building relationships in the community. Come be a part of that. :)
Administrative Assistant Job Description
Overview: Provide day-to-day clerical and project coordination support to project managers, general contractors, and homebuilding teams. Manage office workflows, coordinate communication with homeowners, vendors, and subcontractors, and handle documentation for residential building projects.
Pay Scale: $18-$22/hour
Key Responsibilities
• Communication: Answer phone calls, manage emails, greet office visitors, and act as the main contact for homeowners and trade partners.
• Document & Contract Management: Prepare and track purchase orders, change orders, subcontractor agreements, and building permit applications.
• Financial & Accounting Support: Process invoices, track lien waivers, assist with basic bookkeeping, and code expenses to specific residential jobs.
• Scheduling & Logistics: Maintain project calendars, schedule client meetings, and coordinate site delivery dates for materials.
• General Office Duties: Order office supplies, maintain digital and physical filing systems, and enter new project data into construction software.
Qualifications & Skills
• Experience: High school diploma required; 1–3 years of administrative or office support experience, ideally within construction or real estate.
• Software Proficiency: Strong comfort level with Microsoft Office (Excel, Word) and willingness to learn construction management tools (Simplywise and Quickbooks).
• Communication: Clear verbal and written communication skills for dealing with clients, crew leads, and subcontractors.
• Organization: High attention to detail to manage multiple home builds, track compliance items (like W-9s and insurance certificates), and meet strict municipal deadlines