10/25/2021
Position Overview:
ChemPro Services, Inc. is a growing Industrial Services Company with a focus on Vegetation and Herbicide Services. We service a broad customer base of Industrial and Utility Customers in over 15 States, from 5 operational locations and one corporate office in Gulf Breeze, FL.
We are seeking to fill a primary administrative position that involves finance management, HR, AP, AR, regulatory, and upper level administrative support. Position reports directly to President of company.
Accounts Payable
• Responsible for management and ownership of all vendor policies, processes, and technologies that support Accounts Payable; ensure accuracy and timeliness.
• Collect and manage W-9 and manage appropriate 1099 tax filings.
• Collect and review employee expense reports for accuracy and enter for payment.
• Processing weekly vendor payment runs.
Accounts Receivable
• Accurately Invoice customers for multiple workgroups. Submitting invoices through third party platforms as needed.
• Account for and receive customer payments via check, ACH, credit card, and other electronic methods. Make bank deposits.
• Manage customer collections and aging report status on a weekly basis.
• Reconcile monthly and maintain current invoicing and AR balances with operational workgroups.
Human Resources
• New Hire On-Boarding, benefits enrollment.
• Employee HR file management. Ensure policies and procedures are being kept.
• Process payroll semi-monthly. Manage electronic timekeeping. Pay company payroll liabilities as needed. Make necessary payroll adjustments or journal entries. Year End W2 Processing.
• Manage Background checks and Company Drug Screening Policies.
• Manage and maintain company handbook and policies. Update as needed. Stay up to date with changing laws and regulations.
• Serve as direct contact for employees needing assistance with HR functions, confidential matters.
Regulatory
• Manage Sales & Use Tax Filings in Multiple States.
• State Contractor Applications/Renewals.
• Multi-State and Municipality Business Filings.
Financial Oversight
• Manage corporate purchasing cards, monthly reporting and entry.
• Basic accounting duties and financial projects, reporting directly to President of Company.
• Monthly account reconciliations.
• Annual compliance audits for Workman’s Comp and General Liability
Required Skills and Experience
• Work experience in business administration, accounting, & finance.
• Ability to meet deadlines and multi-task efficiently with minimal supervision.
• Skill in written and verbal communications, proficiently effective at interpersonal communication with all employees and management levels. This includes interaction with customers, vendors, etc. Professionalism is a mainstay of this position.
• Skill in maintaining the integrity of administrative transactions, personal time management
and organizational skills; being flexible with work priorities.
• Experience working with generally accepted accounting principles, and basic understanding of accounting theory and practice.
• Strong personal computer and business software skills - QuickBooks as well as Microsoft Office (strong Excel knowledge)
• Self-motivated and self-managed — able to think independently & creatively.
TO APPLY:
1. Email an appropriate resume to: [email protected]
2. Include accurate & verifiable past work experience, salary history.
