07/21/2026
NOW HIRING – Office Secretary / Administrative Assistant
Construction & Excavation Company
Job Type: Full-time
Location: In-office (Margaretville/Arkville, NY area)
Schedule: Monday–Friday (some flexibility required)
Job Description
We are a fast-paced construction and excavation company seeking a highly organized, dependable Office Secretary / Administrative Assistant to support daily operations. This position is critical to keeping projects, crews, and communication running smoothly. The ideal candidate thrives in a high-volume environment, can juggle multiple priorities, and is comfortable working with contractors, vendors, and customers.
Responsibilities
• Answer and manage a high volume of phone calls and emails
• Schedule jobs, coordinate crews, and manage calendars
• Prepare invoices, estimates, and basic bookkeeping entries
• File permits, documents, and project paperwork
• Communicate with customers, suppliers, and subcontractors
• Track job progress, work orders, and payments
• Maintain organized digital and physical filing systems
• Assist ownership and project managers with daily administrative needs
Qualifications
• Prior experience in construction, excavation, or a related trade preferred
• QuickBooks experience preferred
• Strong organizational and multitasking skills
• Excellent communication and customer service abilities
• Comfortable handling fast-paced, sometimes high-pressure situations
• Proficient with computers, email, and basic office software
• Ability to work independently and take initiative
• Reliable, punctual, and detail-oriented
What We Offer
• Competitive pay based on experience
• Stable, year-round work
• Direct involvement in a growing company
• Respectful, straightforward work environment
Serious applicants only. This position requires focus, reliability, and the ability to keep up with a very busy operation.
To apply, please call or text 631-572-7525
