01/15/2026
We are hiring!
Office Manager / Administrative Operations Coordinator
(Also referred to as: Office Manager, Administrative Assistant, Construction Office Manager)
Location: Sedro-Woolley, WA and Bellingham, WA (travel between offices required)
Job Type: Full-Time
Schedule: Monday–Friday, Day Shift
Industry: Construction / Trades
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Job Overview
We are a well-established and growing construction company seeking a dependable, highly organized Office Manager / Administrative Operations Coordinator to manage day-to-day office operations and support owners, customers, and field teams.
This role is ideal for someone with strong administrative and customer service skills who enjoys keeping schedules organized, tracking follow-ups, and ensuring smooth communication in a busy office environment.
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Why You’ll Want This Job
• Stable, long-term position with an established local company
• Direct support to company owners, your work has a real impact
• Clear job expectations and decision boundaries
• Opportunity to eventually take ownership of office operations with commiserate pay increases
• Consistent weekday schedule
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Key Responsibilities
• Manage daily, weekly, and long-term calendars for company owners
• Schedule customer appointments, estimates, and meetings
• Serve as the main office contact for customers by phone and in person
• Send approved materials such as brochures, photos, drawings, and project information
• Route customer questions to the appropriate owner or field lead and follow through to resolution
• Perform administrative tasks including data entry, document management, and communications
• Track open items and ensure tasks are completed on time
• Assist with special projects, events, and office initiatives
• Adjust priorities quickly as schedules and needs change
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Required Skills & Experience
• Previous experience in office administration, office management, or administrative assistant roles
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Comfortable using computers, tablets, and smartphones
• Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint)
• Customer service experience preferred
• Construction or trades experience is a plus but not required
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Role Scope & Decision Authority
This position is focused on office coordination and administrative support. The Office Manager gathers information, organizes schedules, and ensures communication is handled properly.
Technical or field-related questions are escalated to the appropriate owner or field lead. This role does not provide technical or installation advice.
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Education (Preferred)
• Associate’s degree in business administration or related field, or equivalent experience
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Pay & Benefits
• Pay: $24–$32 per hour, based on experience
• Paid holidays
• Paid vacation: 5 days to start, increasing with tenure and performance
• Performance-based bonuses
• Monday–Friday schedule
