08/26/2025
🚨Job Posting🚨
Construction Executive/Administrative Assistant
Full-Time | Salary
Location: Shawnee, Ok
‼️CLM is seeking a detail-oriented Construction Executive/Administrative Assistant to provide
essential executive, clerical and organizational support to company leadership. This role plays a
vital part in ensuring smooth operations, accurate record-keeping, and effective communication
across projects and teams.
Key Responsibilities
✅Administrative Support
• Track time for welders at the yard, including job numbers and weld inches, incorporating Paycom reporting into the process.
• Develop and distribute reports to stakeholders.
• Maintain contract management platforms (e.g., Veriforce, ISNET, PTC, etc.).
• Coordinate employee training and drug testing requirements.
• Manage project equipment rentals to maximize efficiency and cost savings.
✅Document & Record Management
• Prepare reports and organize project documents/job books.
• Manage company files and records through CLM’s Google Drive document management system.
• Maintain databases, filing systems, and project records.
✅Communication
• Serve as a point of contact to CLM stakeholders, vendors, subcontractors, and clients.
• Draft and manage professional communications.
✅Accounting & Reporting
• Assist CFO with timekeeping.
• Support work ticket creation and data entry.
• Develop and maintain spreadsheets as requested by leadership
✅Other Duties
• Assist with special projects and presentations.
• Coordinate travel arrangements.
• Help maintain office cleanliness and organization.
✅Essential Skills & Qualifications
• Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and maintain accurate records.
• Communication Skills: Strong verbal and written communication for interacting with stakeholders.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, GMAIL,
Power Point); experience with construction management software preferred.
• Attention to Detail: Accuracy in data entry, reporting, and documentation.
• Problem-Solving Skills: Ability to resolve issues efficiently and proactively.
✅About the Role
The Construction Executive/Administrative Assistant is the glue that holds the administrative
side of our construction projects together. By keeping documentation accurate, schedules on
track, and communication clear, you’ll play a critical role in CLM’s success.
☎️Please send Resume to Bryan Lamey at [email protected]
