06/04/2026
We are hiring! Check out the open position for a bookkeeper/office and project admistrator.
Bookkeeper / Office and Project Administrator Position
Bender Engineering is a small mechanical engineering firm based in Truckee, CA with a satellite office in Sparks, NV. We specialize in energy management, energy efficiency, renewable energy, commercial and residential HVAC design, and commissioning. We are seeking an organized, motivated, and detail-oriented individual to join our team as a Bookkeeper / Office and Project Administrator. This is a key role that keeps our firm running smoothly — from managing the books and contracts to supporting project coordination and client communication.
The ideal candidate values accountability and integrity. You are someone who takes initiative, stays organized under multiple competing priorities, and communicates clearly — both verbally and in writing. Prior experience with bookkeeping or office administration is required with experience in both being preferred.
Essential Functions:
• Answer phone calls from clients and schedule site visits for the team
• Manage project bookkeeping, accounts payable/receivable, invoicing, and provide payroll and tax filing support
• Assist with proposal writing, contract management, energy compliance documentation, and project coordination
• Manage business operations and office organization using project management and accounting software
Work Environment:
This is a part-time to full-time position depending on experience and fit. Our regular office hours are Monday through Thursday, 8:00 a.m. to 6:00 p.m., and Friday, 8:00 a.m. to noon. The position will be based primarily in the Truckee area, yet there may be occasional coordination with the Sparks office. We value work/life balance and love that we get to live and work in a place most people only visit.
Desired Skills and Qualifications:
• Experience in bookkeeping, accounting, or office administration (Deltek Ajera preferred)
• Excellent customer service and professionalism
• Excellent written and verbal communication skills
• Willingness to learn new software and adapt to evolving business needs – ie Claude AI
• MS Office proficiency (Word, Excel, Outlook)
• On time and reliable
Compensation & Benefits:
• Hourly position $22–$36/hr depending on experience
• Continuing education and professional development support
• Growth opportunity — potential to grow into a full-time role as the firm expands
How to Apply
If you are interested in this position, please submit a cover letter and resume that highlights your relevant skills and experience including any other information you’d like to share. Thank you for your interest in joining the Bender Engineering team!
Principals only. Recruiters, please don't contact this job poster. Do NOT contact us with unsolicited services or offers.
