10/12/2020
“Architetcs Stepping Stones”
Author- S.Indhul
Ebook- Amazon
Hard copies from SAIA KZN
This is the last chapter
🙏🏽suren
Chapter 11: The Boss
There is only one boss. The customer.
— sam walton, American businessman.
I have rushed through the journey, I admit. If I travelled the long road you would be bored sick. Go ahead now and experience the journey yourself; I believe I have highlighted the obstacles – keep clear of them and drive along and believe me you will come across new obstacles and you will be armed to remove them.
After you have gained experience working in an architect’s studio there will come a time when you will yearn to work for yourself. In this chapter I will highlight how to go about setting up a starter studio.
I will not get into detail of younger architects starting a partnership. A partnership can be described very easily – it is like a marriage. There are good ones and not so good ones. It can end in divorce, or be a long, unstable relationship, or be a happily-ever-after relationship. There are too many variables that could lead to disagreements and no one can see into the future. Disagreements lead to a breakdown in communication, and ultimately to divorce. When the time is right, and you are truly mature and ready, and you can bond with your partner knowing it will be a healthy relationship, then you can make that call. However warm the relationship is, make sure you have a legal person at the outset to draw up the partner-ship agreement to provide for the event of dissolution of partnership or death of one of the partners. Keep the partnership at a very professional level and be guided by a specialist legal team and a chartered accountant.
I have witnessed too many of my colleagues going through a break-up in their partnership with deep-rooted resentment. Some colleagues who have been in a break-up are not on talking terms to this day, and it has a knock-on effect on mutual friends in architectural circles.
Almost all architects dream of having their own studio, making their own design decisions and living by their own rules. You must ask yourself – am I prepared to work long hours, weekends, holidays, and for a set income or at times even no income? Do I have enough capital for salaries and expenses for a year without receiving payment for projects executed or being executed? Am I in a position to network and target the right persons to get projects?
Can I integrate my social life with business? Am I confident that I will not fall off the stepping stones? If you can sustain yourself under the circumstances mentioned, then let us go set up your studio.
A business has to be involving, it has to be fun, and it has to exercise your creative instincts.
— richard branson
You are a young architect with not much money in your bank account. First rule is to start planning a year ahead and start hoarding all that you need for a studio. Second rule is not to get a loan from a bank. Third rule is to get a project with a paying client. If possible set up a studio at home. Using your architectural skill, convert any space to a wow space with lots of light, and design your own furniture and make it look inviting. The studio space can be as small as thirty square metres.
If it is not possible for you to set up a studio at home, the second-best option is to rent a space from a known, reputable professional in the built environment, be it a project manager, engineer or quantity surveyor. You can complement each other. Very often a recommendation for an architect comes from other professionals in the built environment. This kind of set-up, with a reputable professional, can work in your favour. At the beginning, you might be able to enter into an arrangement to share a boardroom, receptionist, printing and photocopying facilities. It will add value to your image as a one-stop shop.
Speak to an accountant and make the right choice for the registration of your company. Make sure that you are compliant in terms of your Architectural Council’s code of conduct and in terms of the Receiver of Revenue. You will need to take out Professional Indemnity insurance which will be based on the project value of work you anticipate executing.
In terms of bidding for public-sector work you will be required to submit a whole lot of documents for their bidding process. Get familiar with their requirements and start collating these documents and make sure to update them as and when required. Keep a file with all the originals clearly marked as you will be requiring them often. Start with an organised filing system for all items from the beginning. Filing skill will save you money and time, and will avoid frustration; take it seriously from the start. We are talking about filing for bidding, accounting, projects, and reference library – all in hardcopy and digital. Use a filing method that works best for you.
Architects do not need a large capital start-up sum for equipment. As long as you have your laptop, registered computer-aided design (CAD) and MS Office programmes, A3 all-purpose colour printer/scanner, and your various stationery and pens, then you are in business. Not forgetting to set up your email, telecommunications, website, wireless network and back-up hub for your company. As your business expands you can start to think of a plotter, presentation screen and a portable projector for offsite presentations. Your equipment should be in the planning stages long before you open your studio. Planning a year ahead is the key to a loan-free success. You cannot wake up one morning and say, I am going to open my own architectural studio today.
To be tax and VAT compliant, adopt very strict bookkeeping principles and make sure all receipts and invoices are in terms of the Receiver of Revenue’s requirements and keep them for five years, as you may be audited at any time. Keep your business expenses totally separate from your personal expenses in order to be compliant with the Receiver’s code of conduct. Do not rely entirely on your accountant with regard to tax and VAT issues as, according to the Receiver, the responsible party is the taxpayer. Read as much as possible on tax and VAT matters and get familiar with how to run your office in a compliant manner.
Treat each client with respect and always give them unbiased advice; uphold your ethics even if it means losing the commission. Make sure to communicate your skill to the client through your passion for the project. Always return the client’s calls and keep him updated on the project.
If you have a spouse or partner, team up together to socialise and network with potential clients. Get to know property agents and property developers. Ask colleagues, family and friends to introduce you to potential clients. If you want to be successful, you will need to integrate your social and work life. Architects don’t have a nine-to-five work life.
While you are serving your training with an archi-tectural firm, reach out with enthusiasm to get a project to design entirely on your own, even if it is a small project. Try and show your brand – aim for your project to be listed in an architectural magazine with your name. Let something innovative about the project stand out. Marketing needs to start before you launch your studio.
Get involved in competitions. Be prepared to work long hours. Competition working hours can be twenty hours a day. On larger competitions, try and partner with colleagues and firms whose design is similar to your brand. Enjoy the competition. Believe me, it is not only about the winning; you can learn so much from other designers.
Read newspapers, and municipal and government bulletins for the invitation to be on their respective databases. Submit tenders to these institutions. Don’t be despondent if you don’t get a reply, just keep trying. On immediately viewing larger tenders, be quick to approach a reputable, experienced architectural firm or colleague with a view to submitting a joint-venture bid.
Ask for advice from your senior colleagues about any unknown issues. Get them to discuss their pros and cons and lessons learnt. If in doubt always review the issue with a trustworthy, experienced senior colleague.
Keep aside some free time to do pro bono work for non-governmental organisations or any other needy institutions. It is a great way to market your architectural skill and get exposure in that community.
Keep a photographic library of all your past and present work. Invest in a good camera and get some amateur training in shooting buildings. Make photography a hobby and photograph buildings of interest in your holidays. Choose holiday destinations where you can visit buildings that are masterpieces. The best way of expanding your architectural skill is by visiting buildings designed by great architects. It is very different when you physically experience a building.
Take on any project, however big or small, irrespective of whether you have any planning knowledge of the building that you have been entrusted to design. You have been trained as an architect and you are capable of using your skills through studying precedents and even visiting successful buildings of a similar nature. Show confidence when meeting a client for a potential project and when presenting a project to the client. Listen to your client and don’t directly question their judgement. Rather approach them by presenting their views in contrast with your views and open the design discussion with a cool, soft approach. Embrace your client’s good ideas. Clients with money like to be shown respect.
At all times maintain a one-year cash flow. Payments for projects may materialise only after a very long time. Many projects either get aborted halfway through design stage, or don’t get built after completion of drawings. At times, projects are cancelled for various reasons. These issues can have a dire implication on your cash flow if you do not manage your finances. Give yourself a salary in line with your cash flow. Build up at least two years’ reserve to be comfortable if no projects materialise for a lengthy period. The construction industry is unpredictable and you need to be prepared. Keep away from taking debt if you want to be successful. If you land a lucrative project, do not rush to purchase the top-down car or indulge in spending on luxuries. To be successful in any business, you must have drive and passion, be a people’s person and be prepared to respond 24/7. Once you are very successful, then it does not matter if you spoil yourself a little.
Someone is sitting in the shade today because someone planted a tree a long time ago.
— warren buffett
It is in your hands- nelson mandala 🙏🏽🙏🏽🙏🏽🙏🏽
the father of our nation